Executive Operations Administrator

Executive Operations Administrator

Job Title:

Executive Operations Administrator

Email: [email protected]

Job Overview:

The Executive Operations Administrator will provide high-level administrative support to senior executives, ensuring smooth daily operations across departments and international offices. This role combines administrative, operational, and analytical responsibilities, facilitating efficient communication and data management to support decision-making processes. The individual will coordinate complex schedules, manage correspondence, analyse data, and assist with strategic initiatives.

Key Responsibilities:

1. Executive Support:

· Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.







· Draft, review, and respond to emails on behalf of executives in a timely and professional manner.

· Prepare and organize meeting agendas, presentations, and briefing materials for internal and external meetings.

2. Operations Management:

· Oversee day-to-day operations and act as the point of contact between executives and various departments.

· Ensure effective communication and coordination with international general managers and stakeholders.

· Assist in developing operational strategies and implementing process improvements.

3. Data Analysis and Reporting:

· Create, maintain, and analyse Excel spreadsheets and reports to support business operations.

· Review and analyse data to provide actionable insights for decision-making.

· Prepare performance reports, financial data summaries, and operational metrics for leadership review.

4. Communication and Liaison:

· Serve as the liaison between executives and employees,





ensuring clear communication and prompt resolution of inquiries.

· Coordinate communications with global offices and partners, maintaining alignment across regions.

· Draft and distribute internal communications as directed by senior leadership.

5. Administrative Functions:

· Maintain and organize executive files, both digital and paper, ensuring confidentiality.

· Set up and manage virtual and in-person meetings, ensuring all logistics are handled efficiently.

· Monitor and respond to employee requests, coordinating across departments when necessary.

6. Project Management:

· Assist with special projects and initiatives led by senior executives.

· Track project timelines, milestones, and deliverables, ensuring deadlines are met.

· Provide administrative support for ad-hoc tasks as required.







Qualifications:

Þ Bachelor’s degree in Business Administration, Operations Management, or a related field.

Þ 3+ years of experience in an executive assistant, operations coordinator, or similar role.

Þ Proficient in written and spoken English

Þ Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.

Þ Strong organizational skills with attention to detail.

Þ Excellent communication and interpersonal skills, with experience in managing international communications.

Þ Ability to analyse data, create reports, and provide insights to support operational decisions.

Þ Ability to manage multiple tasks and work in a fast-paced, dynamic environment.

Þ Discretion and confidentiality in handling sensitive information.







Preferred Qualifications:

Þ Experience working in a global or multinational environment.

Þ Project management experience.

Þ Familiarity with data analysis tools or software.

This position requires a proactive, organised, and detail-oriented professional capable of managing diverse responsibilities while supporting top executives in achieving the company’s operational and strategic goals.

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▶️ Executive Operations Administrator
🖊️ Myrtle Beach Seaside Resorts
📍 Mumbai