Global Finance Associate- Travel & Expense

Global Finance Associate- Travel & Expense

Job Description

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## WHAT YOU'LL DO

Founded in 2022, the Enterprise Services (ES) organization delivers efficient, resilient, and scalable services globally, supporting BCG's diverse teams. It is an evolving BCG organization that is predominantly focused on providing Global Business Services (GBS) activities to every part of BCG. It includes a range of business-critical services and expertise, including Global Finance & Operations Services (GF&OS;), Procurement & Payables, Travel, Meetings & Events, Case Team Services, ClientView (Lead-to-Cash), Real Estate, Executive Support Services, and Business Insights and Analytics; supported by transversal expertise in our product portfolios and excellence functions.







As part of the Global Finance & Operations Services (GF&OS;), you will be responsible for expense auditing and processing of employees expense claims in accordance with BCGs Travel and Expense (T&E;) policy for its offices across multiple locations. Also, will be responsible for managing employee queries and their timely resolution, related daily/monthly metrics and reporting activities.

### Roles and responsibilities

- Review Employee expense claim reports for accuracy and appropriate documentation:
- Submitted expenses are in compliance with the respective BCG offices Travel and Expense policy
- Submitted expenses match with the receipts provided
- Proper approval has been obtained for expenses incurred outside of the policy
- Resolve expense claims related queries via effective collaboration with various stakeholders to ensure the highest user satisfaction
- Prepare and distribute the routine report/reminder to local finance offices
- Provide regular updates to local finance for any expense trends, abnormal behaviour,





improvement action plan, and audit procedure changes
- Partner and maintain relationships with local finance teams to address travel expense policy and audit questions as they arise
- Maintaining the highest quality standards and ensure no duplicates claims or remibursements are initiated
- Maintain employee and approver data in the system. Prepare periodic reconciliations to ensure data is accurate and up to date
- Follow set processes and highlight when there is a need for change or update
- Adhere to the internal compliance policy and guideline established by the management on their daily operational activities
- Maintain exception logs for the process-related exception as and when they occur for knowledge retention






- Complete ad hoc requests and perform other duties as needed with minimal oversight
- Active participation in the organization-wide projects and initiatives

## YOU'RE GOOD AT

- Ability to prioritize and manage workload
- Excellent analytical and problem-solving skills strong attention to details
- Strong initiative and willingness to take on projects in a proactive manner
- Ability to work in a fast-paced, high-pressure environment; excellent time management skills and ability to meet tight deadlines
- Excellent oral and written communication skills & effective listening skills
- Relationship building, partnering and collaboration
- Committing to improvement through feedback and self-reflection, learning new topics & skills






- Strong customer orientation and flexible to business needs
- Utilizes sound judgment in dealing with workflow and uncertain situations
- Handles situations with confidence, understanding and tact
- Ability to respect all BCG information as personal and confidential

## YOU BRING (EXPERIENCE & QUALIFICATIONS)

- Minimum qualification B.Com with prior experience of working in a global finance operations team or setup
- 2-4 years of relevant experience in travel and expense processing, reporting, query management
- MS Excel, Word proficiency and adaptable to several software applications
- Preferably exposure to ERP systems and T&E; Workflow tools e.g. Concur, Chrome River etc.
- German, French, Spanish, Portuguese, or Italian language reading and writing skills is an added advantage







## YOU'LL WORK WITH

Members of our finance team are responsible for preserving the intellectual capital, assets, and integrity of BCG. We make a decisive impact on the firms direction, performance, and risk-management models. Finance jobs include accounting and reporting, planning and analysis, tax and treasury, financial systems, payroll, and executive compensation.

### Locations

- Gurugram

▶️ Global Finance Associate- Travel & Expense
🖊️ THE BOSTON GROUP
📍 Gurugram