20 Oct
Cbre
Mumbai
Procurement & Billing Executive - Powai
Job ID
189335
Posted
18-Oct-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Mumbai - Maharashtra - India
Job Summary:
The Purchase & Billing Executive will be responsible for managing purchasing, vendor billing, coordinating with vendors regarding their invoices, and working closely with the finance team to ensure timely processing of invoices. The role requires attention to detail, strong organizational skills, and excellent communication abilities to handle vendor relationships and streamline the invoice processing workflow.
Key Responsibilities:
- Vendor Management:
- Coordination with vendor for getting required commercial as per the request from users.
- Act as the primary point of contact for vendors regarding billing and invoice-related queries.
- Ensure that all vendor invoices are received on time, accurately documented, and properly stored.
- Regularly follow up with vendors for pending invoices or any discrepancies.
- Invoice Verification and Processing:
- Verify the accuracy of vendor invoices, matching them with purchase orders, delivery receipts, and agreements.
- Resolve any discrepancies between purchase orders, delivery notes, and invoices.
- Coordinate with the internal finance department to process vendor payments in a timely manner.
- Coordination with Finance Team:
- Collaborate closely with the finance department to ensure smooth and timely payment processing.
- Ensure compliance with company policies and financial regulations in the payment process.
- Maintain regular updates with the finance team on payment schedules, pending payments, and invoice status.
- Documentation and Reporting:
- Maintain accurate and up-to-date records of all vendor invoices, payment statuses, and any related documentation.
- Prepare reports on vendor billing activities, including outstanding invoices and payments made.
- Assist in audits by providing necessary documentation and details related to vendor invoices and payments.
- Process Improvement:
- Identify opportunities to streamline the invoice management and payment processing system.
- Recommend and implement improvements in coordination and documentation processes.
Qualifications:
- Bachelor's degree in Business, Finance, or a related field.
- Proven experience in vendor management, purchase coordination, or billing processes.
- Strong knowledge of procurement and financial procedures.
- Excellent organizational and communication skills.
- Proficiency in MS Office, especially Excel, and experience with ERP systems (e.g., SAP, Oracle) is a plus.
Skills Required:
- Attention to detail and accuracy in handling invoices.
- Strong communication and negotiation skills.
- Ability to work under pressure and meet deadlines.
- Problem-solving and analytical thinking.
- Proficiency in managing records and data.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)