26 Oct
Ig Group
Bengaluru
Job Description
IG Group opportunity
Role title: Executive Assistant
So, who are we?
Hello, we’re IG Group. No, not Instagram – though we're a pretty big deal ourselves.
We’re a global, FTSE -listed company made up of a collection of progressive fintech brands in the world of
online trading and investing. The best part? We’ve snapped up many awards for our top-class platforms,
forward-thinking products, and incredible employee experiences.
We believe in financial freedom. And our purpose is to help ambitious people achieve it. Around ,
people use our groundbreaking technology and forward-thinking platforms to trade the financial products they
know and love.
Did we mention we have offices in countries? Yes,
when you join IG Group, you'll have the chance to work across
multiple brands, with people all over the world. Join us for an exciting future and let’s innovate together!
Your role in the Team
The role will cover admin for our Senior Leaders in Bangalore, assisting with visiting ExCo members and providing assistance with Technology Hub articles from Bangalore.
You will work with leaders to communicate to a wide variety of internal audiences across live events, videos, podcasts, emails, newsletters, blog posts and more.
What you’ll do
Admin Assistant:
- Manage and coordinate the professional calendar, including scheduling meetings, appointments, and phone calls
- Team governance meetings
- Team off sites
- Expense claims management
- I&O; level communications
- Tracking of key initiatives and activities including cross team dependency management
- Management of team events like town halls
- Some additional admin work like leave approvals etc.
- Serve as a liaison between executives, employees, and external partners, ensuring smooth and effective communication.
- As needed, Organize and manage travel arrangements, including accommodations, transportation, and any other arrangements.
- Track and manage travel expenses, ensuring timely submission and reconciliation through Concur.
- Provide general administrative support, including spreadsheet creation, document preparation, and database management and handle tasks such as printing, faxing, and maintaining contact lists.
- Assist in planning and coordinating team meetings, including taking and distributing meeting minutes, and following up on action items.
- Manage and track expenses related to business travel and other professional activities.
- Provide oversight and coordination for activities driven by the culture committee and other such initiatives and programms in IG India
- Handle purchase order (PO) management and oversee the end-to-end process of the team’s procurement requests.
- Maintain the highest level of confidentiality and professionalism in handling sensitive information and materials.
- Identify areas for process improvement and implement more efficient administrative systems. Assist with special projects and initiatives as assigned.
- Create, monitor and track multiple in-flight projects using project planning tools.
- Present status of projects, follow up with action item owners for status towards completion.
- Ability to be organized and manage multiple in-flight deliverables both for the India location as well as the technology COO office.
- Facilitate meetings surrounding projects, initiatives to ensure ongoing progress, address challenges, and ensure smooth operations.
- Delegate tasks effectively and ensure that all team members are aligned with project goals and timelines.
Comms Support:
- Partner with BU marketing and stakeholders to develop marketing materials such as client invitations, brochures, signage, digital ads, email communications, etc.
- Experience in project management or event management, supporting executives or leading cross-functional programs.
- Ability to think, plan and execute on multiple projects simultaneously,
and work efficiently with a global team of colleagues and cross-functional stakeholders.
- Ability to work separately and drive projects effectively.
- Ability to grow in ambiguity and take creative risks.
- Excellent team player, with the ability to work calmly in a fast-paced environment.
- Excellent written and verbal communications skills.
- Positioning IG with key media influencers within India and at relevant global events.
- Providing communications support for our regional business leaders.
- Writing high-quality editorial content for different audiences and platforms – from press releases and features to blogs and dynamic content.
- Highlighting the positive impact IG’s CSR initiatives are making in India, both through the media and internally across our local employee base.
- Regionalizing global messaging and communications materials to ensure they resonate with local audiences.
- Coaching IG India spokespeople to interact with the media.
- Leading and creating regional Town Hall meetings and other internal events, employee newsletters, comms reporting.
Who we’re looking for?
You’re curious about things like the client experience, the rapid developments in tech, and the complex world of fintech regulation. You’re also a confident, creative thinker with a knack for innovating. We know that you know every problem has a solution. Here, you can try new ideas, and lead the way in creating inspiring experiences for our clients and everyone around you.
We don’t fit the corporate stereotype. If you want to work for a traditional,
suit-and-tie corporate that just gives you a pay cheque at the end of the month, we might not be for you. But, if you have that IG Group energy and you can stand behind what we believe in, let’s raise the bar together.
What you’ll need for this role
Experience of supporting C level execs in multinational environment.
A minimum of years’ communications experience across internal and external comms and working as a Executive assistant.
Experience with Outlook, Excel and SharePoint.
Good Experience at MS PowerPoint and creating Decks and PPTs for executive presentations etc.
Excellent written and verbal communications skills.
Experience in project management or event management, supporting executives or leading cross-functional programs.
Ability to think, plan and execute on multiple projects simultaneously, and work efficiently with a global team of colleagues and cross-functional stakeholders.
How you’ll grow
When you join IG Group, we want you to have more than a job – we want you to have a career. And you can. If you spot an opportunity, we want you to chase it. Stretch yourself, challenge your self-beliefs and go for the things you dream of. With internal and external learning opportunities, and the tools to help you skyrocket to success, we’ll support you all the way.
And these opportunities truly are endless because we have some bold targets. We plan to expand our global presence, increase revenue growth, and ultimately deliver the world’s best trading experience. We’d love to have you along for the ride.
The perks
It really is more than a job. We’ll recognize your talent and make sure that you can still have a life – at work, and outside of it. Networks, committees, awards, sports and social clubs, mentorship, volunteering opportunities, extra time off… the list goes on.
Where you’ll work
We follow a hybrid working model; we reckon it’s the best of both worlds. This model also feeds into our secret ingredients for innovation: diversity, flexibility, and close connection.
Plus, you’ll be welcomed into a diverse and inclusive workforce with a lot of creative energy.
Ask our employees what their favorite thing is about working at IG, and you’ll hear an echo of ‘our culture’! That’s because you can come to work as your authentic self. The things that make you, you – like your ethnicity, sexual orientation, faith, age, gender identity/expression or physical capacity – can bring a fresh perspective or new skill to our business.
That’s why we welcome people from various walks of life; and anyone who wants to help us realize our vision and strategy.
So, if you’re keen to connect with our values, and lead the charge on innovation, you know what to do.
Apply now
▶️ Executive Assistant
🖊️ Ig Group
📍 Bengaluru