28 Oct
Reliance Industries
Surat
Skills:
Negotiation, Legal Knowledge, Contract Management, Analytical Skills, Attention to Detail, Communication, Risk Assessment, Problem Solving,
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Contracts Engineer
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
SECTION II: PURPOSE OF THE ROLE
To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C;) objectives and guidelines
SECTION III:
KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Pre- Award Management
- Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
- Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
- Develop Internal Cost Estimates as per defined procedures and processes
- Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
- Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
- Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
- Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
- Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
- Ensure generation of Purchase Order (PO) as per established procedures & processes
- Use the SAP system optimally to drive efficiency and cost optimization
Post-Award Management
- Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
- Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
- Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
- Gather feedback from contractor,
expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
- Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
- Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A; for resolution of issues as performance security payments, GST queries etc.
- Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
- Identify possible areas of dispute amongst the vendors, contractor(s)
take the necessary proactive measures as per the established procedures and guidelines
Supplier Relationship
- Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
- Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
- Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives
Policies, Processes and Procedures
- Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
- Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
- Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
SECTION IV: SUCCESS METRICS
- Ordering of contracts within timeline & approved budget - Change Management within stipulated timelines - Claims Management - Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M; Team only
SECTION V: OPERATING NETWORK
Internal: - P&C;, Construction Managers, Project Management Team, FC&A;,HR & IR, Engineering Teams, Legal
External: - Vendors, Consultants
SECTION VI:
KNOWLEDGE AND COMPETENCIES
Education Qualifications
- Bachelor in Engineering or Technology in Mechanical - Masters in Business Administration (Desirable)
Experience
- 1 to 3 years of experience in construction, operations, maintenance, exploration sites or similar field
Functional / Behavioural Competencies Required To Execute The Role
Functional Competencies
- Techno-commercial acumen - Knowledge of Cost Estimation - Market Intelligence - Knowledge of working on platforms as SAP or equivalent - Legal understanding of contractual terms
Behavioral Competencies
NA
SECTION VII: CAREER MOVEMENTS
Feeder Roles
Graduate Engineer Trainee
Possible Next Role Movement
Sr. Contracts Engineer
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